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Regulations of Advisor System

National Tsing-Hua University Advisor System Rules and Regulation

(國立清華大學導師制實施辦法)

Established in May 1986
Amended by the Administrative Meeting dated October 6th 1998
Amended by the Student Affairs Meeting dated October 15 2003
Confirmed on record and passed by the University Affairs Meeting dated June 8 2004
Amended and passed by the Student Affairs Meeting date December 11 2007
Confirmed on record and passed by the University Affairs Meeting dated January 8 2008
Confirmed on record and passed by the 17th session of University Foundation Committee Meeting dated July 25 2008
Amended and passed by the Student Affairs Meeting dated December 10 2008
Confirmed on record and passed by the University Affairs Meeting dated January 6 2009
Confirmed on record and passed by the 19th session of University Foundation Committee Meeting dated January 7 2009
Confirmed on record under Ministry of Education Letter Tai-Gao (III) No. 09800180366 dated February 9 2009
  Amended and passed by the Student Affairs Meeting dated May 27 2015
Amended and passed by the University Affairs Meeting dated June 9 2015

Article 1

The University established the regulations in accordance with Article 17 of the Teachers' Act, Ministry of Education Letter Tai- Xun (I) No. 0920074060, and adjusted depending on the circumstance of the University to assist students to adjust to school life, promote learning efficiency, guide students’ life and career development, and implement the advisor system effectively.

Article 2

The University teacher who has a full-time lecturer position or higher is obligated to be an advisor to guide students in academia, school life, employment and advance education.

Article 3

The decision making and supervision of school advisor system, recognized the University President as the head of the advisors, the President of the Office of Student Affairs head as the vice head of the advisors, and establish “ University Advisor  Committee.” The members of committee includes head of the advisor, vice head of the advisor, two advisor representatives from each college, and four student committee representatives.   

The “University Advisor Committee” should hold at least one meeting each semester to conduct planning and implementing school advisors’ work, and to assist each college/department/institute/program to implement advisor guidance work.

Article 4

Each department, institute and degree program should establish detailed rules and regulations for operating the advisor system, the content should include the guideline for assigning students and advisors, advisor selection, change advisors, operation of advisor committee and other regulations. The detailed rules and regulations should be submitted to University Advisor Committee to confirm on record.

Article 5

The guidelines for advisor setup are listed below: 

1.    For undergraduate department, the guideline is one advisor for every twenty students, or a class.

2.    The advisors for master and doctoral students are their research advisors. Students who have not decided on their research advisor will be assigned according to their department/institute/degree program’s advisor system detailed rules and regulations. 

The advisors duties are listed below:

1.    Setup “Advisor Office Hour” time, meet with student to understand the students’ learning and life situation, and then fill out the consultation records in the Academic Information Systems.

2.    Guide students to select courses, adjust to school life and develop a career plan.  

3.    When the student has an emergency, the advisor should report or cooperate with related departments of Office of Student Affairs ( Student Assistance Division, Counseling Center, Division of Health Service), and contact with the student’s parents or guardian.   

4.    To enhance the capability of student guidance, advisors can attend the university advisor meeting, as well as workshops and conference from both on and off campus. 

Article 6

Each college department, institute and degree program should establish “Department/Institute/Program Advisor Committee”, the missions are list below:  

1.   Coordinate the department/institute/program to implement the advisor system and advisor’s work, mediate the communication between advisors and students.

2.   Plan for the specific guidance advisor according to the department/institute/program’s need, for instance, academic advisor, career development advisor, life coach, and et cetera.

3.   Assist advisors to handle students’ special case, invite or cooperate with related departments of Office of Student Affairs to handle or refer when necessary. 

4.   Hold department/institute/program advisor meeting at least once per semester to review the progress and outcome of guidance.

5.   Hold interactive activities for advisors and parents in accordance to the needs of the department/institute/program. 

Article 7

Due to advisor’s transfer, advance study, retirement, vacation, or other special events that prevent them from being the students’ advisor, the students will be taken over by the selected advisor according to each department/major/program’s advisor system detailed rules and regulations.

Article 8

The Office of Student Affairs should establish the Advisor-Student System to implement the advisor rules and regulations. 

Advisors students assigned process should be completed by each undergraduate department/program within 2 weeks after registration of each semester, and the data should be entered into the Advisor- Student System, and submitted to the Office of Student Affairs to confirm on record; after master and doctoral students confirm the advisor according to each department/institute/program, the department/program should enter the data into the advisor-student system, and submit to the office of student affair to confirm on record. 

The list of committee members from each academic unit “Department/Institute/Program Advisor Committee” should be submitted to the Office of Student Affairs to organize and announce within 2 weeks of after registration of each semester. 

Article 9

Advisor’s guidance performance will be included in faculty’s evaluation, flexible salary, and is one of the evaluations for promotion.

Article 10

The Office of Student Affairs should conduct counseling, guidance, and other related workshops, trainings, advance education activities regularly, and encourage advisors’ attendance to enhance the advisors’ abilities and knowledge of guidance.

Article 11

The expenses of advisors’ should be paid by the school’s miscellaneous income in accordance to “The base salary (seniority salary) of certified teacher and researcher of National Tsing Hua University, and added on to the base salary of contract- based staff according to the personnel cost guidelines ”. The advisors will be paid according to the number of students. The payment standard should be set by the Office of Student Affairs and payment will start after adoption by the University Foundation Committee meeting.

Article 12

The chair of each department/institute/degree can reduce the lecturing hours for advisors according to the University’s regulation and the circumstance. As a guideline, the hours can be reduced up to 1.5 hour per semester; and if there is a special circumstance, it should be agreed upon and approved by the president of the Office of Student Affairs.

Article 13

The regulation will be implemented after the adoption by the Office of Student Affairs meeting, and confirmed on record and adoption by University Affairs meeting. The process is the same when making an amendment.

 

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Last Update
2017-06-21